Onboarding guide for Recording Studios with 2+ rooms to host session bookings on the EngineEars platform.
Welcome to EngineEars! This guide provides you with detailed onboarding instructions to get your multiple rooms recording studio fully set up on the EngineEars platform.
- Account Sign-In and Membership Plan
- Get Started with Studio Set Up
- Invite your Teammates and Affiliated Engineers
- Advanced Settings for Studio Set Up
- Next Steps for Success
Have only 1 room at your studio? See this single room studio onboarding guide instead.
Account Sign-In and Membership Plan
1. Go to EngineEars.com and Sign In to your Studio account
2. If you are prompted, make sure you verify your email address and also verify your phone number to secure your account.
3. After logging in, if you haven't chosen a Membership Plan for your account yet, you will be asked to pick one. Select the Platinum Plan so that you can host 2 or more studio rooms, and pay 0% service fees on all session bookings, plus receive a ton of additional benefits.
Note: You can get started for FREE by picking the Essentials Plan, but you will be limited to hosting only 1 studio room.
Get Started with Studio Account Set Up
1. Create your Studio Profile and fill in the pertinent details about your studio facility
2. Make sure you Link your Google Calendar to your Studio Profile. This ensures that your studio's availability is always up-to-date, and that session bookings added/modified/canceled through the EngineEars platform are seamlessly synced to your Google Calendar as calendar events.
3. Next, Invite your Teammates and/or Affiliated Engineers to join your Studio Team on the EngineEars platform so you can coordinate scheduling, room assignments, manage multiple session bookings and varying rates simultaneously.
Note: You can skip this Studio Team invitation step if there are no other engineers that record in your studio besides yourself.
TIPS:
- After invitations are sent to your Teammates and/or Affiliate Engineers, make sure you provide them these instructions on how to accept the Studio Team invitation.
- Each Affiliate Engineer that joins your Studio Team is required to Add a Recording Service Package to their profile after accepting the studio invitation. This allows the Affiliate Engineer to be booked for recording sessions with your studio rooms, based on their own set hourly rates and schedule.
4. Then Add Studio Rooms to your Studio Profile, and also Add Studio Room Rates for every room in your studio facility. This allows you to customize your session booking parameters, hourly rates, and scheduling preferences per room so you can start accepting client bookings for your studio rooms!
5. Do you personally provide recording services at your studio and/or travel to record at other locations? If yes, then Add a Recording Service Package to your own Engineer Profile so that you can get recording sessions booked based on your own set hourly rates and schedule.
Note: If you don't personally provide recording services, you can skip this step to add a Recording Service Package.
6. Now you can Generate Session Booking Links to share with your existing clients so you can easily collect deposits, automate invoices/receipts, and manage ALL your upcoming sessions on EngineEars.
🎉 Congrats you’ve completed your Studio account set up!
Advanced Settings for Studio Set Up
After you have completed your Studio account set up, you may want to consider how to customize advanced settings to optimize the way your studio works best for you.
Navigate to your Studio Profile and edit your studio. At the bottom, you will find these settings:
-
Allow studio bookings without an audio engineer: This option allows clients to book your Studio rooms without requiring a recording engineer for the session. This setting is OFF by default.
- Turn this ON, if you typically allow clients to book session time at your studio without booking an engineer
- Turn this OFF, if you require clients to book an engineer with every booked session at your studio
-
Allow your affiliated engineers to generate studio booking links: By enabling this, your Studio's Affiliated Engineers can Generate Session Booking links to create and share session bookings with clients. As the Studio Manager, you will just need to approve the session booking details once each booking is submitted. This setting is OFF by default.
- Turn this ON, if you have multiple teammates and Affiliate Engineers on your Studio Team that records out of your studio.
- Turn this OFF, if there are no other engineers that record in your studio besides yourself.
- Recording engineers are included in the room price for all sessions: By enabling this, when a client books a studio session or when a session booking link is generated, the room price for the session will automatically include a recording engineer for the booked session. This setting is OFF by default.
- Turn this ON, if you typically combine the total for Studio Room price with the Recording Engineer's rate for session bookings
- Turn this OFF, if you typically separate the Studio Room price from the Recording Engineer's rate for session bookings
Next Steps for Success
- Add your EngineEars Studio Profile link into all of your social bios and website so your followers know how to easily book recording sessions. Let everyone know your studio is ready to accept bookings!
TIP: Make sure to Complete your Studio Profile by adding your bio, quality photos, location details, amenities, and equipment for the studio's profile and for every bookable room. Build your brand by putting your best foot forward.
- Spread the word. Download and use these Promotional Assets so you can post on social networks and announce your EngineEars arrival to the world!
TIP: Don't forget to set up custom Promo Codes to offer discounts to your session clients!
- Get your Studio Verified so that it is visible to the entire marketplace. This increases your ability to attract new clientele and many more session bookings.
- Once you've completed session bookings on the platform, you'll want to Setup Stripe for your Studio Profile so that you can get paid and withdraw your earnings.
💡 TIP: Need to manage session bookings or stay up to date while on the go? Add EngineEars to your mobile device home screen 📲